We are seeking an Office Administrator to provide an efficient and effective administrative service to the CEO and Business Director. You will be their right-hand person to support with all aspects of their roles. The position would suit a proactive and confident individual with experience in a similar industry (arts / architecture / design) with a proven track record in similar admin/PA roles. You’ll be passionate about getting things done, problem solving and making sure that everything runs smoothly for the CEO and Business Director. You’ll also help with the Accounts processes.
Closing Date - 05 January 2026
Location – Islington, London plus remote working
Duration – Permanent with 6 months probation
Terms - c£30 – 34k per annum FTE. Available on full or part time basis of minimum 3 days per week.
INTERVIEWS TO BE HELD W/C MONDAY 12TH JANUARY 2026
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DOWNLOAD THE JOB DESCRIPTION:
Please visit this link to download a copy of the job description.
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YOU:
Essential
Significant experience in a similar role
Experience in arts / architecture / design environment
Skilled with Microsoft Office including PowerPoint
Basic knowledge of invoicing
Have an excellent command of the English Language (both written and verbal)
Excellent attention to detail
Proven organisational and communication skills with the ability to multi-task and prioritise accordingly based on management objectives
Able to work under pressure
Have confidence and will seek out solutions to any issues
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Desirable
Skilled in the Adobe creative suite i.e., InDesign, Illustrator etc
Middle East experience on comparable projects
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TASKS:
PA duties
Organise and maintain CEO and Business Director’s diaries and manage appointments – meeting room bookings, contacting clients, factoring in travel time etc.
Arrange travel, visas and accommodation and produce itineraries for upcoming trips
Arrange meetings, talks and events
Take notes at meetings or provide general assistance during presentations
Meet and greet visitors at all levels of seniority providing refreshments where appropriate
Screen phone calls, enquiries and requests by email and post, and handle them when appropriate
Organise events including arranging catering, presentation equipment, invitations etc
Implement and refine office procedures to optimize efficiency
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General Administration
Manage stationery orders for the office
Manage storage unit contract and all associated storage unit issues including access and disposal of confidential waste
Manage and update client portals, ensuring accuracy and compliance
Ensure office is tidy and presentable
Support the Futurecity team with other requests as appropriate
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Finance / Accounts
Process weekly invoices for payment
Process expenses for the whole team
Handle other accounts tasks as directed by the Business Director
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TO APPLY:
Please send your CV with a short cover email explaining your interest to Anna Pearson, HR Director on hr@futurecity.co.uk